Committee Name

Responsibility

Meeting Dates

Reporting Dates

Members

Administrative

·     To review the Administrator, Administrative Assistant, and Field Maintenance workers performance and salary on a yearly basis

·     Develop and review SPAA long range plans and present to the Board

2nd meeting in January @ 6:00pm

2nd meeting in March and April at 6:00pm

None

1st meeting in May

President

Vice President

Treasurer

Secretary

Budget

·     Develop and recommend to the board a yearly budget of the SPAA

1st meeting in October & November at 6:00pm

2nd meeting in Nov

Executive Board

Financial Aid Committee

·     Approve financial aid applicants

As needed

None

Executive Board

Audit (3)

·     Review the receipts and checkbook at year end and ensure that there are no discrepancies

·     Review internal processes

2nd meeting in January and February at 6:00pm

1st meeting in April

Dave Turner( Chairperson)

Joe Whelan

Committee Chairperson (if required)

Field Improvement and Maintenance(2)

·     Once a year determine and prioritize the improvements/needs of Strehl Fields

·     Present recommendation to the board & Budget Committee

·     Resolve unforeseen field issues during the season

·     Development of long range property plans and field development.

·     Develop five year objectives and present recommendation to the board & Budget Committee

1st & 2nd meeting in September at 6:00pm

1st meeting in October

Chuck Zammit (Chairperson)

Ron Mierek

Mark Hoernschemeyer

Rules (3)

·     Collect suggested rule changes from managers

·     Develop additional rule changes/additions/deletions

·     Present findings to the board

1st meeting in Dec

Rick Reno (Chairperson)

Deanne Woodsmall

Paul Arnold

Don Baker

Member of Umpire Committee (if needed)

Tournament (5)

·     Determine dates for all SPAA tournaments

·     Organize tournaments including the tournament workers

·     Bracket teams entering the tournament

1st & 2nd meeting in Nov at 6:00pm

January as needed

1st meeting in Dec

Ron Taylor (Chairperson)

Deanne Woodsmall

Joe Whelan

Chuck Zammit

Don Baker

Cara Brouder

By Laws (2)

·     Review requested By Law changes

·     Propose By Law changes and submit to the board

1st & 2nd meeting in October at 6:00pm

1st meeting in December

Dave Turner (Chairperson)

Paul Arnold

Equipment (2)

·     Coordinate the inventory and ordering of SPAA equipment including recommendations to the board on equipment needs and budget

·     Arrange for the pickup/delivery of new equipment for the vendor

·     Establish dates for equipment handout and turn in and solicit volunteers to be present at each

·     Handle problems during season

1st & 2nd meeting in October at 6:00pm

As needed

1st meeting in December at 6:00pm for the next year

1st meeting in November

None

1st meeting in December

Ron Mierek (Co-chair)

Jim Kohlfeld (Co-chair)

Mark Hoernschemeyer

Board of Directors

Ranking (3)

·     Evaluate ranking forms and develop recommendation for team rankings

·     Develop dates/times for Team Ranking meeting

·     Attend Team Ranking meeting and adjust final rankings

2nd meeting in February at 5:00pm

As needed

 As scheduled

None

Deanne Woodsmall (Chairperson)

Jim Kohlfeld

Rick Reno

Joe Whelan

Brian Price

Don Baker

Umpire (5)

·     Establish umpiring guidelines

·     Assist Umpire in Chief with disciplinary problems

·     Establish Umpire Training and testing

·     Conduct umpire meetings as necessary

1st meeting in Dec at 6:00pm

Others as needed

1st meeting in Jan

Paul Arnold (Chairperson)

Marcia Shiffert

Brian Price

Mark Hoernschemeyer

Protest

·     Rule on protests

As needed

None

President

Chairman of Rules Committee

Member of Umpire Committee

Web Site Administration

·     Maintain and Update SPAA Web site and Team Standings

None

None

John Ryan

Corporate Sponsorship/Fund Raising (3)

·     This committee will be formed in the event that the combination of the Field Improvement Committee and the Executive Board deems necessary.  It will be based on the necessity to generate additional funds over and above the normal income of the SPAA for purposes set out by the Field Improvement Committee.  

Chuck Zammit (Chairperson)

Board of Directors

Concessions (3)

·     Establish concession policies and coordinate daily  activities

·     Coordinate the inventory and ordering of products, including recommendations to the board on product and budget.

As Needed

None

Ron Taylor (Chairperson)

Joe Whelan

Marcia Shiffert

Rick Reno

Ron Mierek

Cara Brouder